Business Basics: Finance – England
The handouts and templates for your workshop can be downloaded below.
You can also download this handy page with some key business jargon:
- The VAT Flat Rate Scheme (FRS) has been changed from 1 April 2017 for "limited cost" businesses. This will almost certainly make the FRS unattractive for freelancers and consultants.
- Sole trader class 2 NI contributions are now part of the self-assessment (tax return) process, alongside income tax and class 4 NI contributions.
- Class 2 NI contributions are £2.85 per week for 2017-18.
Class 2 will be abolished from April 2018.
- Class 4 NI will stay at 9% at least for the duration of this parliament.
- For the year 2017-18 the personal allowance (i.e. free of income tax) is £11,500.
- The 40% tax rate kicks in for earnings over £43,000 in Scotland and £45,000 for the rest of the UK (2017-18).
- VAT threshold is £85,000 from 1 April 2017. So you have to be VAT registered if your turnover in any 12 months hits that level.
- The Annual Investment Allowance (to buy kit and machinery) is £200,000 (since end of 2015).
- Corporation tax is 19% for all from April 2017, reducing to 17% from 2020.
- The 20p mileage rate for pedal cycles is not available to sole traders, only employees.
Change to HMRC phone numbers (from 12 June 2013)
- HMRC Helplines (opens in new window)
Grants and loans for new businesses
The most important thing is to keep a sharp eye on your cash and don't throw money around. You might also be able to get a loan or grant from some of these places:
- Business Finance for You - an advice site for business
- The New Enterprise Allowance - an allowance and business mentor, through JobCentre Plus
- Prince's Trust - aimed mainly at 18-30 year olds
Useful sites to deal with late payers
- www.payontime.co.uk includes an interest calculator
- www.gov.uk info about the legislation
Late Payment Legislation was introduced across all EU countries from March 2013.
The BusinessLink site has been replaced in England by www.gov.uk
Tip sheet 1 - Making the most of your money
Tip sheet 2 - Types of business
Tip sheet 3 - Tax and National Insurance
Tip sheet 4 - Paperwork, record keeping and digital tax
Tip sheet 5 - VAT
Tip sheet 6 - VAT - Flat rate scheme for small businesses
Tip sheet 8 - Accountants (what they do and what to ask them)
Tip sheet 9 - Some practicalities, including an insurance checklist
Tip sheet 10 - Business plans
Tip sheet 12 - Polishing your image
Tip sheet - Balance sheets for limited companies
For Microsoft Office (Excel and Word) users...
Download all MS Office templates together (Zip file)
Working spreadsheet - for personal (not business) spending
Working spreadsheet - Income and Expense (Profit and Loss) account
Working spreadsheet - Cash flow
Template 7 - Invoice. (Or here for a pdf example with notes.)
Handout 13 - Blank project proposal form - with notes
For media freelancers (including payroll freelancers)Simple "Confirmation of Booking" letter - downloads Word doc in new window
For Apple iWork (Numbers and Pages) users...
Working spreadsheet - Personal (non-business) spending (downloads as Zip file)
Working spreadsheet - Income & Expense (Profit & Loss) (downloads as zip file)
Working spreadsheet - Cash flow forecast (downloads as zip file)
Invoice template (downloads as Zip file)
We often meet trainees who are working in the UK but have moved to the UK from another country.
To check how much tax you might have to pay, have a look at the guidance on the HMRC website. Specifically, it's worth looking at the definitions of:
VAT registered, and selling overseas?
If you're VAT registered in the UK you need to be sure whether or not to account for VAT yourself, or whether your client has to account for it.
The rules vary, broadly based on
- whether the client is based within the EU or not
- whether they are VAT registered in their own country or not
This is not the place to go into detail, but you can find out more on GOV.uk: HMRC - VAT and Supply of Services
You may well need professional advice from an accountant who is used to working with international clients.
Although every effort has been made to provide accurate tips and information, David Thomas Media accepts no responsibility for any errors, omissions or out-of-date facts. Trainees are advised to seek up-to-date professional advice on all financial and tax matters before making decisions relating to these subjects.
We believe these tips are useful - but they are only tips!